Work-exchange duties vary and are pre-assigned. Generally they help to support kitchen operations. Work exchange duties intrude only minimally, if at all, into formal retreat sessions; most are performed during the meal breaks or during part of a walking meditation session. In cases of disability, we are happy to adjust the work-exchange responsibilities to accommodate individuals’ particular physical needs in a gentle and appropriate way.

Until the status of your scholarship is clear, we will not process your payment. If we are unable to approve you for scholarship assistance for any reason, we place your materials on hold while we can contact you to see how you wish to proceed around registering. If you decide not to register under those circumstances, you will not have committed to the retreat and may easily withdraw your registration. Please disregard the payment authorization total at the bottom of the form when applying for scholarship–we will not process any charges until reviewing your application.

Please respond to the following questions and briefly state the reason why it would be a financial hardship for you to attend this retreat without this financial assistance. Please answer all questions completely. Applications without sufficient information will not be considered.

We ask you to agree to each of the below points so that we are sure you fully understand what is expected and needed at each stage of the retreat service process.

(Please note: Non-refundable portions of retreat fees are also non-transferable to other individuals or retreats)

Attendance for the full length of the retreat is required, including timely arrival, timely departure and full participation in work meditations. These are extremely important areas for maintaining the integrity of the retreat as a whole and for enabling Cloud Mountain to continue to offer retreats that are grounded in the tradition of a cooperative and interdependent structure.

Late arrivals and early departure requests are only granted under exceptional circumstances. Any exception request to the policy to arrive late, depart early or participate in work meditations needs to made and approved by both the retreat center and the teacher(s) prior to registering into the retreat. Your space on the retreat may be withdrawn and a cancellation issued (with the appropriate cancellation fee withheld) if you discover after registering that you cannot attend the entire retreat.

These areas of maintaining the integrity of the retreat environment are of such strong concern to us that an individual’s continued retreat privileges are contingent upon respecting and abiding by these expectations. A first instance of non-compliance in any of these areas will result in our sending a warning letter. A second instance will result in a one-year suspension of retreat privileges. “No shows” – those who do not alert us that they will not be attending the retreat – will not be registered for future retreats. We see these as ethical breaches; each retreatant has given their word in advance that they will abide by these expectations. Breaking these promises can be viewed as both false speech and taking what is not offered. In instances where the non-compliance is egregious, we retain the right to withdraw retreat privileges permanently.

Spaces on retreats are not transferable to other individuals. Non-refundable portions of retreat fees are also non-transferable to other individuals or retreats. Regretfully, we do not offer free transfers between retreats.

Please see the cancellation fee schedule below. To request an exception to the cancellation policy, please provide a detailed explanation in an e-mail and send to info@cloudmountain.org. Exceptions will be considered for personal & family medical emergencies only. Requests for exceptions must be made within two weeks of the cancellation.

CANCELLATION FEE SCHEDULE:

Cancellation policy for all retreats less than 5 days in length:

• The retreat fee, less a $50 cancellation fee, will be fully refunded if Friends of Cloud Mountain is notified more than 6 months prior to the start of the retreat.
• The retreat fee, less a $100 cancellation fee, will be fully refunded if Friends of Cloud Mountain is notified 6 or more weeks prior to the start of the retreat.
• Half of the retreat fee will be forfeited if FOCM is notified between 2 to 6 weeks prior to the retreat.

• The retreat fee, less a $75 cancellation fee, will be fully refunded if Friends of Cloud Mountain is notified more than 6 months prior to the start of the retreat.
• The retreat fee, less a $150 cancellation fee, will be fully refunded if Friends of Cloud Mountain is notified 6 or more weeks prior to the retreat.
• Half of the retreat fee will be forfeited if FOCM is notified between 2 to 6 weeks prior to the retreat.
• The full amount of the retreat fee will be forfeited if FOCM is notified less than 2 weeks prior to the retreat.

• With notification to FOCM more than 6 months prior, you will receive a full refund, less the cancellation fee of $100.
• With notification 4 – 6 months prior, the fee for cancellation is $450.
• With notification 1 – 4 months prior, the fee for cancellation is $750.
• With notification less than 1 month prior to the start date of the retreat, the full amount of the retreat fee is forfeited.

• With notification to FOCM more than 6 months prior, you will receive a full refund, less the cancellation fee of $150.
• With notification 4 – 6 months prior, the fee for cancellation is $600.
• With notification 1 – 4 months prior, the fee for cancellation is $900.
• With notification less than 1 month prior, the full amount of the retreat fee is forfeited.

Spaces on retreats are not transferable to other individuals. Non-refundable portions of retreat fees are also non-transferable to other individuals or retreats. Regretfully, we do not offer free transfers between retreats.

To request an exception to the cancellation policy, please provide a detailed explanation in an e-mail and send to info@cloudmountain.org. Exceptions will be considered for personal & family medical emergencies only. Requests for exceptions must be made within two weeks of the cancellation.

CANCELLATION FEE SCHEDULE:

• The retreat fee, less a $100 cancellation fee, will be fully refunded if Friends of Cloud Mountain is notified 6 or more weeks prior to the start of the retreat.
• Half of the retreat fee will be forfeited if FOCM is notified between 2 to 6 weeks prior to the retreat.
• The full amount of the retreat fee will be forfeited if FOCM is notified less than 2 weeks prior to the retreat.

If you choose to pay by mail, your space will be held for 10 business days from receipt of your online form to allow your mailed payment to reach us. After 10 business days your space will be released if your payment has not arrived.

If you are joining the waitlist for a retreat, you do not need to provide credit card payment information or a check. Instead, select the Pay By Mail option to submit your form to us without payment information at this time.