TIERED FEES

We offer you the ability to pay your retreat fee at three different levels depending on your financial situation. Through this approach, it is our intention to keep retreats as affordable as possible for those with financial challenges and to allow those who are more fortunate in their financial circumstances to practice generosity.

SUBSIDIZED LEVEL
At this level, your retreat fee does not fully cover the costs of hosting you on retreat. If you select this level, your retreat must be subsidized by others, either via the general donations people offer or through the additional fees paid by those selecting the Supporting Level.

SUSTAINING LEVEL
At this level, your retreat fee fully covers the costs of hosting you on retreat.

SUPPORTING LEVEL
At this level, your retreat fee exceeds the costs of hosting you on retreat and becomes an important avenue to subsidize the reduced fees paid by others who have more challenging financial circumstances.

PLEASE NOTE: Scholarship funds are still available for those who need additional financial assistance beyond the ability to pay at the Subsidized Level. Also, please be aware that your room assignment is not related in any way to the retreat tier you choose. Our practice of assigning housing continues to be based on registration order in order to maintain an equitable system that is not founded on relative financial abundance.

PAYMENT METHODS

For US-based registrants:   We prefer payment by check, since all credit card payments have fees deducted by the credit card companies. Checks should be made payable to FOCM (Friends of Cloud Mountain).

For Canadians and international registrants:    It is far more efficient for you to pay by credit card. The complexity of deposits and additional fees charged by our bank for foreign checks, even those drawn on US funds, make your payment by credit or debit card the preferred form of payment.

There is a $25 charge for returned checks.

DEADLINE

All registration materials must be RECEIVED in our office by 12:00pm two days before the start of the retreat. Regretfully, any registrations received after this, including those coming via US mail, cannot be processed.

WAIT LIST

If a retreat is full when you register, your name will be automatically added to a waiting list and you will be notified of your status by email. We do not process payment for the retreat fee until a spot opens up, you are contacted, and you accept the opening. Because retreats with waiting lists are obviously popular, we would greatly appreciate your notifying us if you need to come off the waiting list.

If you have excellent last-minute availability, please inform Cloud Mountain of that fact. When we have cancellations just prior to the retreat start (within 24 – 72 hours), we go directly to those individuals on the waiting list who have expressed an ability to accept such short-notice cancellations.

With the retreat listings we include a list of retreats that have filled and gone to waiting lists. Even if a retreat is full, we encourage you to join the waiting list, since we receive numerous cancellations that open up many spots along the way on all of our retreats. You may contact the Cloud Mountain office at any time to determine the exact registration status and waiting list length for any retreat in which you’re interested.

ATTENDANCE

PARTIAL ATTENDANCE, LATE ARRIVALS & EARLY DEPARTURE

Unless specifically noted, partial attendance on retreat is not permitted, nor are late arrivals and early departures of a non-emergency nature. (This includes early departures on the last day of the retreat prior to the final clean-up.) It is most respectful to the continuity of the group energy as a whole, for the smooth running of the retreat and the center, and for your own experience of full introduction, completion and closure that all participants plan to attend the full retreat. Special requests for partial attendance need to be made well in advance, are not guaranteed, and must be approved by both the Cloud Mountain Director and the retreat leader. Receiving permission from the teacher prior to contacting Cloud Mountain is not a guarantee of acceptance for partial attendance.

PLEASE NOTE:    This is of deep enough concern to us that your early departure or late arrival may result in the loss of future retreat privileges. 

A first instance of non-compliance in any of these areas will result in our sending a warning letter. A second instance will result in a one-year suspension of retreat privileges. We see these as breaches of sila; each retreatant has given their word in advance that they will abide by these expectations. Breaking these promises can be viewed as both false speech and taking what is not offered. In instances where the non-compliance is egregious, we retain the right to withdraw retreat privileges permanently.

“No shows” – those who do not alert us that they will not be arriving to attending the retreat – will not be registered for future retreats.

 

ARRIVAL & DEPARTURE

All retreats begin in the evening of the first day with check-in between 2pm and 4pm. A Newcomer’s meeting is offered at 4:30pm, and people new to Cloud Mountain are encouraged to arrive earlier rather than later. The first gathering of the full group begins with dinner served at 5pm followed by Working Meditation Trainings. Group Orientation to the retreat begins at 7pm unless otherwise noted on your confirmation letter. Most retreats end on the final day with brunch, and a final clean-up. Most participants leave the center by 12:30pm on the last day. There are some exceptions to this ending time. Your confirmation packet will specify the exact ending time for your retreat. Special arrangements can be made with advance arrangement (at least 48 hours prior to the retreat start) for those catching a flight or driving to Canada that would necessitate early departure.

SCHOLARSHIPS

We encourage individuals with financial challenges to apply for scholarship assistance. It is our sincere wish that financial constraints not be an impediment to individuals’ ability to hear and practice the Dharma on retreat. Financial assistance is available on all retreats. Our general Scholarship Fund is subsidized through a portion of the retreat fees and by the generosity of individuals’ direct donations. We are also able to offer additional financial assistance to People of Color and Young Adults (ages 18 – 35) through scholarship funds wholly subsidized by donations from our sangha. See below for more information about POC and Young Adult scholarships.

Approved scholarships for most retreats generally come in the form of a work-exchange. The maximum scholarship amount varies depending on the length of the retreat and the subsidized rate for each retreat. For retreats of less than 13 days, the maximum scholarship amount is up to 50% of the subsidized rate.  For retreats 13 – 26 days, scholarships of up to $400 are available.  Retreats of 27 days or longer have a maximum scholarship of $800.

Work-exchange duties vary and are preassigned. Generally, they help to support kitchen operations during the retreat, and help us to clean up the retreat center at the end of the retreat. The ongoing daily work exchange duties intrude only minimally, if at all, into formal retreat sessions; most are performed during the meal breaks or during part of a walking meditation session. Final clean-up tasks may require staying a little late after the end of the retreat.

In cases of disability, we are happy to adjust the work-exchange responsibilities to accommodate individuals’ particular physical needs in a gentle and appropriate way.

TO APPLY FOR A SCHOLARSHIP
Please submit a completed scholarship application form, along with your completed registration form (selecting the subsidized fee level) for the retreat in which you are interested and the scholarship amount you are requesting on the scholarship application form.  By submitting these items together, if your application is approved we are able to confirm your scholarship and your place on the retreat.

You can apply for your scholarship as part of our online registration process. The Scholarship Form will automatically come up when you answer the scholarship question affirmatively.

If you plan to mail or fax your registration and scholarship application, you can fill in the form online, submit it, then print off the completed form that will be emailed to you.

Until the status of your scholarship is clear, we will not process your payment. If we are unable to approve you for scholarship assistance for any reason, we will place your materials on hold while we can contact you to see how you wish to proceed around registering. If you decide not to register under those circumstances, you will not have financially committed to the retreat and may easily withdraw your registration.

PLEASE NOTE: Some of the retreats held at Cloud Mountain are sponsored by outside groups. These retreats are for those requiring “External Registration”.  If you are interested in attending a retreat not sponsored by Friends of Cloud Mountain, you should contact the sponsoring/organizing group directly for scholarship information.

PEOPLE OF COLOR SCHOLARSHIPS

We have received special donations from within our sangha to offer assistance for people of color in need of financial support to attend retreats. These funds are available to support any individual who self-identifies as a person of color on any retreat offered at Cloud Mountain (with the exception of those sponsored by outside groups, who provide their own scholarship opportunities). When completing our standard scholarship application, please indicate that you are applying for a person of color (POC) scholarship. Please be aware that funds are limited and many of our retreats fill quickly and go to waiting lists. Early registration is encouraged.

YOUNG ADULT SCHOLARSHIPS

We have received special donations from within our sangha to offer assistance for young adults in need of financial support to attend retreats. These funds are available to support any individual who self-identifies as a young adult aged 18-35 on any retreat offered at Cloud Mountain (with the exception of those sponsored by outside groups, who provide their own scholarship opportunities). When completing our standard scholarship application, please indicate that you are applying for a young adult (YA) scholarship. Please be aware that funds are limited and many of our retreats fill quickly and go to waiting lists. Early registration is encouraged.

 

CANCELLATION

Spaces on retreats are not transferable to other individuals. Non-refundable portions of retreat fees are also non-transferable to other individuals or retreats. Regretfully, we do not offer free transfers between retreats.

To request an exception to the cancellation policy, please provide a detailed explanation in an e-mail and send to info@cloudmountain.org. Exceptions will be considered for personal & family medical emergencies only. Requests for exceptions must be made within two weeks of the cancellation.

Cancellation policy for all retreats less than 5 days in length
  • The retreat fee, less a $50 cancellation fee, will be fully refunded if Friends of Cloud Mountain is notified more than 6 months prior to the start of the retreat.
  • The retreat fee, less a $100 cancellation fee, will be fully refunded if Friends of Cloud Mountain is notified 6 or more weeks prior to the start of the retreat.
  • Half of the retreat fee will be forfeited if FOCM is notified between 2 to 6 weeks prior to the retreat.
  • The full amount of the retreat fee will be forfeited if FOCM is notified less than 2 weeks prior to the retreat.
Cancellation policy for all retreats 5 - 12 days in length
  • The retreat fee, less a $75 cancellation fee, will be fully refunded if Friends of Cloud Mountain is notified more than 6 months prior to the start of the retreat.
  • The retreat fee, less a $150 cancellation fee, will be fully refunded if Friends of Cloud Mountain is notified 6 or more weeks prior to the retreat.
  • Half of the retreat fee will be forfeited if FOCM is notified between 2 to 6 weeks prior to the retreat.
  • The full amount of the retreat fee will be forfeited if FOCM is notified less than 2 weeks prior to the retreat.
Cancellation policy for retreats 13 days or longer but less than 27 days
  • With notification to FOCM more than 6 months prior, you will receive a full refund, less the cancellation fee of $100.
  • With notification 4 – 6 months prior, the fee for cancellation is $450.
  • With notification 1 – 4 months prior, the fee for cancellation is $750.
  • With notification less than 1 month prior to the start date of the retreat, the full amount of the retreat fee is forfeited.
Cancellation policy for retreats that are 27 days or longer
  • With notification to FOCM more than 6 months prior, you will receive a full refund, less the cancellation fee of $150.
  • With notification 4 – 6 months prior, the fee for cancellation is $600.
  • With notification 1 – 4 months prior, the fee for cancellation is $900.
  • With notification less than 1 month prior, the full amount of the retreat fee is forfeited.